You’ll notice in the sample document above there are two hard returns at the end of paragraphs. Note: Before you start editing, create a copy of your document in case you need to go back to the original.īut there’s another thing to look out for because you may actually want to have some hard returns or paragraph marks at the end of the true paragraphs. Then, follow with the content you want to replace, such as a space. So ^P is another way to display the paragraph mark. You’ll find the caret at the top of your keyboard above the number 6 key. Now, if you do this on a regular basis, the other way to create this is with the caret symbol (^) and the letter P. To clean up our documents, we often want to find where the paragraph mark occurs and replace it either with a space or nothing if there already is a space in place. Here you’ll see any number of different symbols and characters that you can find and replace, including the Paragraph Mark. To remove hard returns from a text file, pick the Special option. This gives you the option to be able to refine how you find and replace. From the Find and Replace dialog box, pick More. But there’s more to this feature than simply looking for text and replacing it with something else. You’ve probably used these before to find text, perhaps punctuation, and replace it with something else. You can also use the following keyboard shortcuts: To begin, you’ll locate the Find and Replace commands on the right-hand side of the Home tab. Review and edit your document as needed to finish the clean-up of your file.If you created placeholders for the paragraph marks you want to keep, reverse the steps you used for Step 3 to put back the paragraph marks you want to retain in the document.Depending on your document, replace the paragraph marks with a space or nothing at all. Choose Paragraph Mark from the options under Special. Find and replace remaining hard returns using the More > Special from the Find and Replace dialog box.As needed, replace multiple hard returns you want to keep with a placeholder.Save the original document with a new name.The basic process to remove hard returns or paragraph marks, as detailed below, is: And that is to use the Find and Replace commands. However, there is a much easier approach to removing hard returns. Likewise, if the last frame of a story is half empty, run Fit Text and all the text will be enlarged just enough to fill the frames.Although it can be quite a time-consuming process, we could manually edit the text to delete the extra hard returns, add a space or punctuation if necessary, and continue cleaning up the document in this way. If you’ve got a limited amount of space, but must get all the provided copy into that space, run Fit Text and all the text will be reduced just the right amount to make it fit in the available space. It is simply enlarged or reduced by the precise amount necessary to make it as large as possible within the text frame, or to make it just small enough so that it all fits within the text frame.įit Text now works on entire InDesign stories. The script will also reduce the text if there is overset text, to ensure that all the text fits into the frame. It is a complete InDesign copyfitting solution. If there is room, it will enlarge the text as much as possible to fit within the text frame. #Find and replace indesign data merge labels free#There is no free script out there that even comes close! How It Worksįit Text will fit your text to the size of the text frame it’s in. It resizes everything proportionally, including indents, space before and after, leading, tabs, inline graphics, paragraphs, and just about anything that can be put in an InDesign text frame. It does not just increase or decrease the size of text. Apart from the extra features (such as running it on an object-style basis, fitting text to an entire story of threaded frames, etc), and the support you get from a commercial product, Fit Text to Frame is fundamentally different There are a few free scripts out there that will also fit text to a given frame.įit Text works very differently to the free scripts. Works even if graphics with text wrap collide with any of the frames.Works with text frames that have been rotated, sheared, and/or flipped!.Or… select multiple frames and run the script. Fit by object styles: Run the script, select an object style from the new dropdown, and all text frames with that style applied will be changed!.Make all the text in an entire story of threaded text frames fit!.Three modes of operation: Only shrink text to fit, only enlarge text to fit, or shrink and enlarge as needed.Create a data-merged document and make sure everything fits with 1 click!
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